Committees

• Conducts surveys related to quality and accreditation, and prepares files and reports.
• Keeps minutes of meetings related to quality and accreditation activities.
• Prepares documentation related to ISO 9000, MÜDEK, Bologna, and similar initiatives.
• Guides the department’s other committees in accordance with MÜDEK/Bologna expectations.
• Coordinates the preparation of the self-evaluation report.
• Organizes department visits by organizations such as MÜDEK and coordinates the preparation of documents to be presented to the evaluation team.
• Requests self-evaluation reports from all committees on a periodic basis.

• Manages the website.
• Publishes announcements and content on the website.
• Manages social media.
• Publishes announcements and content on social media.
• Develops software to be used in the department’s operations.
• Keeps the department’s computers up to date.

• She introduces the department to students during open house events organized for prospective students.
• Participates in department events for visiting guests.
• Prepares and updates the department’s informational brochure.
• Prepares materials related to the department’s promotion.
• Processes the registration of undergraduate students enrolling in the department.
• Delivers an orientation presentation at the start of the academic year.

• Conducts surveys targeting external stakeholders.
• Organizes meetings with external stakeholders and reports on departmental developments.
• Maintains communication with external stakeholders to increase internship opportunities.
• Organizes hospitality arrangements for individuals and delegations visiting our department.
• Organizes seminars featuring external stakeholders for undergraduate courses and graduate seminars.
• Organizes technical field trips. Organizes or supports seminar events.
• Organizes social and cultural events within the department.
• Seeks sponsors for department events, student competitions, and laboratories.

• Prepares undergraduate and graduate course schedules and assigns classrooms.
• Prepares undergraduate and graduate exam schedules and assigns classrooms.
• Determines the criteria for assigning exam proctors.

The department handles KOOP affairs.

• Conducts surveys related to quality and accreditation, and prepares files and reports.
• Keeps minutes of meetings related to quality and accreditation activities.
• Prepares documentation related to ISO 9000, MÜDEK, Bologna, and similar initiatives.
• Guides the department’s other committees in accordance with MÜDEK/Bologna expectations.
• Coordinates the preparation of the self-assessment report.
• Organizes department visits by MÜDEK and similar organizations and coordinates the preparation of documents to be presented to the evaluation team.
• Requests self-evaluation reports from all committees on a periodic basis.

• Monitors the laboratory’s equipment and organization.

• Determines course content and ensures that courses remain up-to-date.
• Notifies faculty members of the procedures for opening new courses and reviews proposals for new courses.
• Organizes the development of new curriculum plans.
• Updates course prerequisites and creates logical flowcharts between courses.
• Ensures consistency in terminology and notation across courses.
• Updates educational objectives, program outcomes, and the mission and vision.
• Distributes program outcomes across required courses and ensures that course content is updated.

• Notifies faculty members of the procedures for opening new courses and reviews proposals for new courses.
• Organizes proposals for new programs under consideration.
• Coordinates and files student registration documents.
• Creates tables and graphs showing the number of students enrolled in programs and graduation rates by year.
• Prepares reports containing completed theses and their statistical evaluations.
• Conducts surveys on student satisfaction and related topics and reports the results.

• Creates the alumni database.
• Conducts and reports on graduate student surveys.
• Creates the alumni database.
• Conducts and reports on surveys of alumni and employers.
• Shares information with students about alumni’s fields of work, careers, significant projects, and achievements; provides guidance and motivation.
• Maintains communication with the Alumni Coordination Office and the Alumni Association, publicizes their activities, participates in their events, and draws on their expertise as needed.

• Establishes departmental implementation guidelines regarding lateral transfers, vertical transfers, double majors, and course exemptions.
• Regulates the academic placement and course exemptions for students transferring horizontally or vertically between institutions or within the same institution, as well as those pursuing a double major.
• It identifies the equivalents in our department for courses that students have previously passed at any higher education institution and converts the grades for courses deemed eligible for credit transfer.
• It reviews the files related to the academic placement of students transferring horizontally or vertically.
• It processes the academic adjustments for students admitted under an amnesty.

• Conducts a satisfaction survey at least once a year, administering it separately to each class, and reports the results.
• Works to improve advisory services.
• Conducts elections for student and research assistant representatives.
• Coordinates with student clubs.
• Ensures that advisor-student meetings are held at the beginning of each semester and that minutes are prepared for these meetings.
• It maintains and reports statistics on students enrolled in our department (student scores, percentile rankings, number of admitted students, changes in these figures over the years, number of graduates, etc.).
• Holds meetings with student representatives, class representatives, and/or students to identify problems both inside and outside the classroom and takes action to resolve them.
• At the end of the academic year, the Office carries out the tasks required for the graduation ceremony.

• Recording and documenting the extracurricular social, cultural, scientific, and athletic activities that students engage in during their enrollment period, in accordance with criteria established by the university.

• Coordinator’s Office
  • Reviews and approves internship completion documents and forwards the internship logbook to the committee.
• Committees
  • Verifies the suitability of the locations where students can complete their internships and approves the internship start documents.
  • Evaluates internship logs.

• Establishes the guidelines for design projects and graduation projects.
• Organizes student registration for design project and capstone project groups and assigns students to advisors.
• Develops forms related to the monitoring of design project and thesis courses.
• Updates the writing format for design projects and capstone projects.
• Establishes the rules and principles for preparing posters for design projects and capstone projects.
• Prepares presentation schedules for design projects and final projects.
• Announces and organizes the design project and thesis defense committees.
• Establishes the relative grading system for design projects and final projects.
• Ensures that completed work is archived electronically.
• Compiles the distribution of completed design projects and final projects by year.

• Determines the operating principles of the Erasmus and Farabi Commission.
• It administers the Erasmus and Farabi student and faculty exchange programs.
• Negotiates agreements with departments abroad within the framework of the Erasmus program.
• Explores opportunities for collaboration with institutions abroad.
• Coordinates the equivalency of courses taken under the Erasmus and Farabi programs and converts the grades of returning students.
• It works to find solutions to problems faced by students participating in the Erasmus and Farabi programs.
• Our university’s Office of International Relations administers student exchange programs related to our department.
• It obtains and archives documents and course description forms for courses taken at partner institutions under the Erasmus and Farabi programs.